TPCH Issues a Request for Proposals

The Tucson Pima Collaboration to End Homelessness (TPCH) has issued a request for proposals in solicitation of a qualified vendor to recruit, train, and coordinate volunteers for the 2026 unsheltered PIT Count.  Secondarily, this request for proposals is seeking an agency that can work coordinate with the Lived Experience Council to plan and execute these quarterly events. These are pro-social events to create community and stability among newly housed individuals.  

Solicitation Timeline

• This solicitation is publicly issued on August 29, 2025.
• Proposals are due on or before September 19, 11:59pm Arizona time.
• Bidders will receive notification of selection on or before October 1, 2025.
• The initial period of service for this solicitation is October 1, 2025 – October 1, 2026 with an option to non-competitively renew for up to four years. 
• Work will begin on both projects in the month of October, so it is important that bidders are ready and able to join planning efforts as soon as their selection is announced.

Proposal Delivery

Proposals will be accepted by electronic mail only and are due no later than 11:59 p.m., Arizona local time, on September 19, 2025. Proposals shall use the subject heading Volunteer Coordination Proposal and be emailed to tpch@tucsonaz.gov on or before the deadline.

Proposal Evaluation

Proposals will be reviewed by a review panel of TPCH board members.  This work group has been granted authority to select a project vendor by the TPCH Continuum of Care Board and City of Tucson Housing & Community Development Department for approval during the week of September 22, 2025.  Bidders will be notified of the selection decision on or before September 29, 2025.

Proposal Evaluation Criteria

Proposals shall be evaluated based on the following criteria:

A.   Prior experience coordinating volunteers for large-scale community events (30 points)

B.   Prior experience planning and coordinating events with up to 100 guests (20 points)

C.    Satisfactory completion of prior work completed on behalf of TPCH (if applicable) and/or on behalf of references provided (20 points)

D.     Quality and appropriateness of proposed plan to perform activities outlined in the solicitation scope of work (30 points)

E.     Budget competitively submitted at or below $21,000 plus match requirement for initial period of service and includes appropriate costs for completion of the desired scope of work (20 points)

Solicitation Details

For full details on the solicitation, please review the full Request for Proposals here.